Application "Contract Extensions"

Contract Extensions

All necessary documents for Contract Extensions must be submitted to the Graduate Student’s Office two months prior to contract expiration date.

First Name and Surname*

Personnel number (e.g. 991234)*

E-mail Address*

Phone Number for Callback

Time Frame ((dd.mm.yy - dd.mm.yy), xx Months))*

Extension Applied for the Time Frame + Total Months (max. 12) (e.g. 01.01.21 - 31.06.21, 6 Months)

Signed Annual Thesis Committee Meeting Form (PDF)

If an Annual Thesis Committee Meeting could not take place but a contract extension is required, please attach the E-mails (PDF) of all the Thesis Committee Members consenting to the contract extension and work and time plan.

E-mails (PDF)

Work and Time Plan (PDF)*

Progress Report / Presentation (PDF)

In addition to the documents submitted to the Graduate Student’s Office, please ask only the Administrative Assistant of your Institute/Research Unit to submit the OM-Planstellenpflege Form and Personnel questionnaire for continued employment to the Human Resources Management.

DECLARATION OF CONSENT

I consent to the information and contact details provided by myself being used by the HELENA Graduate Student Office, in order to contact me for communication purposes and address my query. This is especially applicable for the use of my E-Mail address. I know that I can revoke my consent to the collection, use and storage of my personal data at any time by sending my revocation to gso-spr(at)helmholtz-helena.de. For any queries regarding the use of my personal data on this website, please see the DATA PROTECTION STATEMENT. For any further enquiries regarding your personal data, please contact our Data Protection Officer at: datenschutz(at)helmholtz-muenchen.de

Click here to agree*

I have read the DATA PROTECTION STATEMENT and agree.

Thesis Committee and Working Contract

How does the Thesis Committee work?

Over the next three years, your doctoral project will be supervised by a personal Thesis Committee consisting of your direct adviser, the adviser at the University and an external adviser. The Thesis Committee provides mentoring and guidance in the scientific project but also in questions concerning the personal career development. Annual meetings have to take place after 9 months, 1.5 and 2.5 years. As a graduate student, you are responsible to schedule and document these meetings. The written documentation (TC form signed by all thesis committee members and progress report) has to be sent only as PDF document to the Graduate Student Office. Please send us the names of your Thesis Committee members within the first six months of your doctoral project.

What should I do if my working contract ends and I am not finished with my doctoral thesis?

An extension of your initial 3-year contract is possible. For the extension, you have to develop a work and time plan to finish your doctoral thesis together with your thesis committee at your third meeting. Every member of the thesis committee has to agree to this plan by signature, and the documents have to be sent to the Graduate Student Office.

In case of a necessary extension of your contract please ensure that all the necessary documents (TC form signed by all thesis committee members, progress report, work and time plan) are at the Graduate Student’s Office two months prior to expiration of your contract. In addition to the documents submitted to the Graduate Student’s Office, please ask only the Administrative Assistant of your Institute/Research Unit to submit the OM-Planstellenpflege Form and Personnel questionnaire for continued employment to the Human Resources Management.

If due to unforeseen reasons in exceptional cases an extension is decided on short notice, all necessary documents have to be sent to the Graduate Student’s Office no later than two weeks prior to the expiration of your contract. Otherwise an extension of the doctoral contract is not possible.

>>> Please click here to apply for a contract extension.

Whom should I contact if I have questions about my working contract?

If you have any question regarding your contract, salary, maternity leave etc. please contact the human resources manager who is responsible for your Institute/Research Unit.

Extension of doctoral contracts

For more information please refer the "Terms and guidelines of good doctoral training at Helmholtz Munich" (Page 8 - "Funding").

All necessary documents for Contract Extensions must be submitted to the Graduate Student’s Office two months prior to contract expiration date.