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International Training

A key element of the Helmholtz Graduate School Environmental Health (HELENA) is to promote the international network of graduate students. 


Travel grants during corona pandemic

HELENA will cover registration costs for conferences which are taking place online. Please note that you still have to fill out the Business Trip Form, and mention ONLINE Conference in the space provided for justifying your Business Trip.  

HELENA funds active participation at international conferences with up to 1500 € per doctoral student. Due to the current situation, only applications that are highly relevant for the success of your doctoral project and cannot be postponed or funded by any other means are considered.

When handing in travel grant applications, please make sure the following conditions and prerequisites are met and your documents are complete:

  • International conference
  • Active participation (poster/talk) - a confirmation letter is required
  • Please present the significance of the conference in your research field and give detailed reasons on why participation in the particular conference is important for your thesis and your scientific career
  • Please describe shortly, why other means of funding are not available to finance your conference participation

Non-refundable expenses caused by conference cancelation, quarantine orders etc. may be reimbursed by HELENA as part of the internationalization support. However, costs reimbursed will be reduced from the internationalization budget.

Unfortunately, travel grants for research stays will continue to be suspended until further notice.

Important information

When can I apply for financial support?

Only graduate students who have completed their first Thesis Committee meeting can apply for financial support. The written documentation of the Thesis Committee meeting has to be sent to the Graduate Student Office.

Please note: Complete applications have to be submitted to the GSO at least 4 weeks prior to the planned travel date.

Which forms do I have to fill to apply for financial support?

HELENA graduate students with HMGU working contract should fill the following forms:

Every business trip should have a reference number ("Vorgangsnummer"). The reference number will be provided by the HELENA Graduate Student Office after the travel grant is approved by HELENA.

HELENA graduate students with HMGU guest contract (external scholarship or contracts with non-partner universities) should fill the following forms:

For the "Honorar- und Auslagenabrechnungen Form" please contact the administrative office in your Institute/Research Unit.

HELENA graduate students having a TUM working contract and HMGU guest contract should fill the form "Application for TUM Graduate School Internationalization".

HELENA graduate students having a LMU working contract and HMGU guest contract should fill the form "Application for a Travel/Research Stay Grant at LMU".

Please note: Posters and talks must be approved by the Institute director via the electronic system of the HMGU ‘Electronic Publication Application’. The reference number will be provided by HELENA Graduate Student Office after the travel grant is approved by HELENA. Complete applications have to be submitted to the GSO at least 4 weeks prior to the planned travel date. Please always submit an agenda and time schedule of your international conference/research stay.

Does HELENA offer travel grants during the corona pandemic?

HELENA will cover registration costs for conferences which are taking place online. Please note that you still have to fill out the Business Trip Form, and mention ONLINE Conference in the space provided for justifying your Business Trip.  

HELENA funds active participation at international conferences with up to 1500 € per doctoral student. Due to the current situation, only applications that are highly relevant for the success of your doctoral project and cannot be postponed or funded by any other means are considered.

When handing in travel grant applications, please make sure the following conditions and prerequisites are met and your documents are complete:

  • International conference
  • Active participation (poster/talk) - a confirmation letter is required
  • Please present the significance of the conference in your research field and give detailed reasons on why participation in the particular conference is important for your thesis and your scientific career
  • Please describe shortly, why other means of funding are not available to finance your conference participation

Non-refundable expenses caused by conference cancelation, quarantine orders etc. may be reimbursed by HELENA as part of the internationalization support. However, costs reimbursed will be reduced from the internationalization budget.

Unfortunately, travel grants for research stays will continue to be suspended until further notice.