Application "HELENA Travel Grant"

Travel Grant

Complete applications have to be submitted to the GSO at least 4 weeks prior to the planned travel date. Application submissions after the planned travel date will not be processed. The requested trip must be in the frame of the valid, ongoing contract.

Please note that HELENA currently does not support participation in summer schools and research stays. Only active participation in international conferences is financially supported.

DIGITAL BUSINESS APPLICATION

Before applying for the HELENA Travel Grant, please fill out the Digital Business Trip Application. Only HELENA graduate students with Helmholtz Munich working contract must fill the above form. Please note that during the corona pandemic you still have to fill out the Business Trip Form, and mention ONLINE Conference in the space provided for justifying your Business Trip.

Digital Business Trip Application

I have filled out the DIGITAL BUSINESS TRIP APPLICATION.

Honorar- und Auslagenabrechnungen Form

Only HELENA graduate students with HMGU guest contract (external scholarship or contracts with non-partner universities) must fill the above form. For the "Honorar- und Auslagenabrechnungen Form" please contact the administrative office in your Institute/Research Unit

Honorar- und Auslagenabrechnungen Form

First Name and Surname*

Personnel number (e.g. 991234)*

E-mail Address*

Type of Contract*

HELENA graduate students with HMGU working contract

HELENA graduate students HMGU guest contract (external scholarship, contracts with non-partner universities or self-financed)

HELENA graduate students having a TUM working contract (financed by TUM)

HELENA graduate students having a LMU working contract (financed by LMU)

Travel Grant Applied for the Time Frame (e.g. 01.01.21 - 03.01.21)

Time Frame (dd.mm.yy)*

Travel Grant Form (PDF)

Abstract Talk/Poster

Acceptance Letter for Abstract Talk/Poster*

Agenda and Time Schedule of your International Conference/Research Stay

Click here to agree*

I have read the DATA PROTECTION STATEMENT and agree.

DECLARATION OF CONSENT

I consent to the information and contact details provided by myself being used by the HELENA Graduate Student Office, in order to contact me for communication purposes and address my query. This is especially applicable for the use of my E-Mail address. I know that I can revoke my consent to the collection, use and storage of my personal data at any time by sending my revocation to gso-spr(at)helmholtz-helena.de. For any queries regarding the use of my personal data on this website, please see the DATA PROTECTION STATEMENT. For any further enquiries regarding your personal data, please contact our Data Protection Officer at: datenschutz(at)helmholtz-muenchen.de

Financial Support

Does HELENA provide financial support?

The Helmholtz Graduate School Environmental Health (HELENA) supports active participation (poster or talk) of its members at international conferences with up to 1.500 € and research stays abroad with up to 3.000 €. Graduate students can apply for a research stay abroad only one time. If the number of applications are very high, HELENA reserves the right to award the funding for research stays in a competitive manner. Currently, HELENA does not suppport research stays and summer schools.

>>> Please click here to apply for a travel grant.

When can I apply for financial support?

Only graduate students who have completed their first Thesis Committee meeting can apply for financial support. The written documentation of the Thesis Committee meeting has to be sent to the Graduate Student Office.

Please note: Complete applications have to be submitted to the GSO at least 4 weeks prior to the planned travel date.

>>> Please click here to apply for a travel grant.

Which forms do I have to fill to apply for financial support?

HELENA graduate students with HMGU working contract should fill the following forms:

HELENA graduate students with HMGU guest contract (external scholarship or contracts with non-partner universities) should fill the following forms:

HELENA Travel Grant for International Conferences
HELENA Grant for Research Stays
"Honorar- und Auslagenabrechnungen Form"

For the "Honorar- und Auslagenabrechnungen Form" please contact the administrative office in your Institute/Research Unit.

HELENA graduate students having a TUM working contract and HMGU guest contract should fill the form "Application for TUM Graduate School Internationalization".

HELENA graduate students having a LMU working contract and HMGU guest contract should fill the form "Application for a Travel/Research Stay Grant at LMU".

Please note: Posters and talks must be approved by the Institute director via the electronic system of the HMGU ‘Electronic Publication Application’. The reference number will be provided by HELENA Graduate Student Office after the travel grant is approved by HELENA. Complete applications have to be submitted to the GSO at least 4 weeks prior to the planned travel date. Please always submit an agenda and time schedule of your international conference/research stay.

>>> Please click here to apply for a travel grant.

Does HELENA offer travel grants during the corona pandemic?

HELENA will cover registration costs for conferences which are taking place online. Please note that you still have to fill out the Digital Business Trip Application, and mention ONLINE Conference in the space provided for justifying your Business Trip.

HELENA funds active participation at international conferences with up to 1500 € per doctoral student. Due to the current situation, only applications that are highly relevant for the success of your doctoral project and cannot be postponed or funded by any other means are considered.

When handing in travel grant applications, please make sure the following conditions and prerequisites are met and your documents are complete:

International conference
Active participation (poster/talk) - a confirmation letter is required
Please present the significance of the conference in your research field and give detailed reasons on why participation in the particular conference is important for your thesis and your scientific career
Please describe shortly, why other means of funding are not available to finance your conference participation

Non-refundable expenses caused by conference cancelation, quarantine orders etc. may be reimbursed by HELENA as part of the internationalization support. However, costs reimbursed will be reduced from the internationalization budget.

Unfortunately, travel grants for research stays will continue to be suspended until further notice.

>>> Please click here to apply for a travel grant.

Electronic Publication Application

Please note: Posters and talks must be approved by the Institute director via the electronic system of the HMGU ‘Electronic Publication Application’.